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Grant County Board of Commissioners Regular Meeting
| Thursday, August 17, 2017, 09:00am |
The agenda for this meeting may be altered up to seventy-two (72) hours prior to the meeting; copies can be obtained from the County Manager’s Office or viewed online at www.grantcountynm.com. If you are an individual with a disability in need of a reader, amplifier, qualified sign language interpreter or any other form of auxiliary aide or service to attend or participate in the meeting or hearing, please contact the Grant County Manager at 1400 Highway 180 East, Silver City, New Mexico at least one (1) week prior to the meeting or as soon as possible.
The tentative agenda is as follows:
I. Call to Order
II. Pledge of Allegiance & Salute to State Flag
III. Approval of Regular Meeting Agenda
IV. Public Input
• During this portion of our meeting, we welcome your suggestions and want to hear your concerns. This is not a question and answer period; speakers will be limited to five (5) minutes. Any individual who would like to discuss an item in more depth may request to be placed on a future agenda. Request forms are available in the County Manager’s Office.
V. Public Hearing
• Discussion regarding Ordinance No. O-17-03; entitled “An Ordinance Authorizing the Operation of Off-Highway Motor Vehicles on Streets or Highways Owned and Controlled by Grant County”
• Approve/Disapprove Ordinance No. O-17-03 (entitled above)
VI. Minutes
a. Approve/Disapprove July 18, 2017, Work Session Meeting Minutes
b. Approve/Disapprove July 20, 2017, Regular Meeting Minutes
c. Approve/Disapprove July 25, 2017, Special Meeting Minutes
VII. Financial Reports
d. Approve/Disapprove August 10, 2017, Expenditure Report
VIII. New Business
e. Approve/Disapprove Proclamation declaring August 13, 2017 through August 19, 2017 as “National Health Center Week”
f. Approve/Disapprove Grant County Veterans Memorial Acoustic and Audio Visual Systems
IX. Agreements
g. Approve/Disapprove Agreement No. A-17-19; Agreement with Energy Control, Inc./Opterra Energy Services (ECI) for Investment – Grade Energy Audit and Project Proposal
h. Approve/Disapprove Agreement No. A-17-25; Amended Joint Powers Agreement New Mexico CAP Entity
i. Approve/Disapprove Agreement No. A-17- 26; Memorandum of Understanding with Western New Mexico University for the Grant County Veterans Memorial Business and Conference Center Sign
j. Approve/Disapprove Agreement No. A-17- 27; Grant Agreement with the Department of Finance and Administration Local Government Division, State of New Mexico for Enhanced 911 Act Grant Program
k. Approve/Disapprove Agreement No. A-17-28; Agreement with Summit Food Service, LLC for Amendment Number Five to the Prisoner Food Service Contract
l. Approve/Disapprove Agreement No. A-17-29; Agreement with Southwest New Mexico Council of Governments (COG) to provide services to Grant County (Member)
m. Approve/Disapprove Agreement No. A-17-30; Memorandum of Understanding for Code Red Emergency Notification Services
n. Approve/Disapprove Agreement No. A-17-31; Consent Agreement to Finance and Purchase the following Motor Graders through Caterpillar Financial Services Corporation
Quote Model Make Stock Number Amount
169982-01 140M3 BR Motor Grader M451598 $86, 984.00
169983-01 140M3 BR Motor Grader M452947 $103,984.00
169981-01 140M3 BR Motor Grader M450124 $103,984.00
169977-01 140M3 BR Motor Grader M449602 $101,984.00
169980-01 140M3 BR Motor Grader M450122 $116,984.00
169978-01 140M3 BR Motor Grader M449603 $96,984.00
o. Approve/Disapprove Agreement No. A-17-32; to purchase a Backhoe from Wagner Caterpillar
Quote Model Make Serial Number Amount
169885 420F2 HRC Backhoe 0HWC02561 $87,545.00
X. Resolutions
p. Approve/Disapprove Resolution No. R-17-35; A Resolution Adopting an Infrastructure Capital Improvement Plan for Grant County
q. Approve/Disapprove Resolution No. R-17-36; Adoption of Required Community Development Block Grant (CDBG) Annual Certifications and Commitments
r. Approve/Disapprove Resolution No. R-17-37; Authorizing the Execution and Delivery of a Local Government Planning Grant Agreement by and Between the New Mexico Finance Authority (The “Finance Authority”), and Grant County (The “Grantee”) in the Amount of Twelve Thousand Five Hundred Dollars ($12,500) Evidencing an Obligation of the Grantee to Utilize the Grant Amount and the Local Match Amount Solely for the Purpose of Financing the Costs of a Comprehensive Plan, and Solely in the Manner Described in the Grant Agreement; Certifying that the Grant Amount, Together With The Local Match Amount and Other Funds Available to the Grantee, is Sufficient to Complete the Project; Approving the Form of and Other Details Concerning the Grant Agreement; Ratifying Actions Heretofore Taken; Repealing All Action Inconsistent with this Resolution; And Authorizing the Taking of Other Actions in Connection With the Execution and Delivery of the Grant Agreement
s. Approve/Disapprove Resolution R-17-38; A Resolution Ratifying Agreement No.
A-17-29 between Grant County and the Southwest New Mexico Council of Governments dated August 17, 2017 and Authorizing the Execution of Same
XI. Requests for Proposals (RFP)
t. Approve/Disapprove RFP 17-03; Inmate Health Services for the Grant County Detention Center
XII. Recess as the Grant County Board of Commissioners and Convene as the Grant County Health Care Claims Board
u. Approve/Disapprove June and July 2017, Health Plan Claims (Indigent Fund) in the amount of $ 60,921.99
v. Approve/Disapprove Indigent Burial for Bright Funeral Home
XIII. Adjourn as the Grant County Health Care Claims Board and Reconvene as the Grant County Board of Commissioners
XIV. Elected Officials’ Reports
XV. Commissioners’ Reports
XVI. Adjournment
Location Grant County Administration Center
1400 Hwy. 180 East
Silver City
NM
88061
USA Contact www.grantcountynm.com
Upcoming Events
| Thu Nov 14 Wreaths Across America Remembrance Ceremony- Order Deadline - |
| Thu Nov 14 @ 9:00AM - Grant County Board of Commissioners Regular Meeting - Grant County Administration Center |
| Thu Nov 14 @ 1:00PM - 03:00PM Silver City Woodcarving Club - Grant County Extension Office Conference Room |
| Thu Nov 14 @ 4:00PM - New York Comes to Silver City - SC Starlight Theatre |
| Thu Nov 14 @ 4:00PM - Silver City Public Library first chess club meeting - Silver City Public Library |
| Thu Nov 14 @ 4:00PM - 05:15PM TOPS Take Off Pounds Sensible - American Legion Post 18 |
| Thu Nov 14 @ 5:00PM - 06:15PM TOPS Take Off Pounds Sensible - American Legion Post 18 |
| Thu Nov 14 @ 5:30PM - Village of Santa Clara Council Meeting and Public Hearing - Santa Clara Village Administration Building |
| Thu Nov 14 @ 6:00PM - 07:30PM WNMU Plans 4th Annual Social Justice and Diversity Symposium - |
| Thu Nov 14 @ 6:30PM - Fort Bayard Historic Preservation Society evening movies - Santa Clara Armory |
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